Jennifer's Sabbatical Command Center
Jennifer, you are a great administrative mind! If anything needs to be tweaked, obviously you have full reign to make things really, really excellent for the glory of God and for the good of Redeemer Church while I am away. Thankful for you so much.
These are just my thoughts - find a way to make our communication and admin flow with the deacons and volunteers even better.
Select Current Week
Weekly Timeline & Tasks
Monday Tasks
Email Head Deacon with Sunday Responsibilities
Purpose: Set clear expectations and ensure the Head Deacon is fully prepared to lead volunteers and coordinate Sunday logistics.
- Send detailed Sunday responsibilities and service flow information
- Confirm specific volunteer assignments (who is in Tiny Town, Older Kids, who is Floater)
- Ensure Head Deacon understands their role as the primary greeter and point person for all volunteers
- Confirm they know every volunteer by name and can provide orientation upon arrival
Thursday Tasks
Email All Sunday Teams
Hospitality Team Communication:
- Confirm exact arrival time (no later than 10:05 AM)
- Detail greeting responsibilities at main doors and kids hallway
- Emphasize checking in with Head Deacon upon arrival
- Clarify serving window (until the second song)
Redeemer Kids Volunteers:
- Specify room assignments (Tiny Town, Older Kids, Floater)
- Remind about Head Deacon check-in upon arrival
- Inform about 10:15 lesson rundown with Head Deacon
- Attach Jaycee Bundy's lesson and object lesson for the week's Psalm
- Encourage questions about lesson or logistics
Scripture Reader:
- Confirm arrival time and coordination with Head Deacon
- Review updated dismissal procedures and timing
- Provide Head Deacon contact information for the week
Friday Tasks
Final Confirmations & Reminders
Purpose: Provide final coordination and confidence for all team members before Sunday, ensuring everyone knows their role and who to contact.
- Send final reminder to all volunteers with complete team member names
- Confirm Head Deacon for that Sunday and provide contact instructions
- Request Head Deacon confirmation of lesson prep, greeting responsibilities, and volunteer assignments
- Address any last-minute questions or concerns
Smart Email Generator
Role Clarity Reference
Head Deacon Responsibilities
- Greets every volunteer with quick orientation
- Chooses and communicates room assignments by Monday
- Runs kids lesson rundown at 10:15
- Available for volunteer and logistics needs
- Gives benediction and commissioning
Volunteer Team Roles
Hospitality Team:
Arrives 10:05, greets both doors, checks with Head Deacon, serves until second song
Kids Volunteers:
Arrives 10:15, checks with Head Deacon, participates in lesson rundown
Scripture Reader:
Arrives as assigned, checks with Head Deacon, follows dismissal procedures